Office Assistant
Paris, France
Securing the Future. AvePoint is a global leader in data management and data governance, and over 21,000 customers worldwide rely on our solutions to modernize the digital workplace across Microsoft, Google, Salesforce and other collaboration environments. AvePoint's global channel partner program includes over 3,500 managed service providers, value added resellers and systems integrators, with our solutions available in more than 100 cloud marketplaces. To learn more, visit www.avepoint.com.
At AvePoint, we are committed to investing in our people. Agility, passion and teamwork set us up to do our best work and foster a culture where you are empowered to craft your career, make an impact, and own (y)our future. Unleash the power of you!
About AvePoint:
Do you love to be the driver of an amazing culture and workplace? Are you a confident administrator, with a focus on delivering excellent service? We are looking for someone who fits all of the above and can support all administrative tasks within our office!
As an Office Assistant your job is to provide administrative and operational support locally for our bustling Paris office. You will work alongside our EMEA operations and people team to ensure alignment and efficiency of our operations across our regional offices. You will also collaborate with many other cross-functional teams daily – so if you're a strong communicator, we want to hear from you!
Key responsibilities:
- Serving as a go-to resource for all employees within your region
- Ordering essential office supplies and maintaining the office space
- Acting as a liaison between AvePoint and our vendors, suppliers, and building management
- Providing support to the HR team in rolling out programs and assisting with their continued maintenance
- Tracking and analysing office expenses, as well as managing business expense reporting
- Managing executive travel while serving as a regional travel manager for incoming interviewees/trainees
- Handling sensitive documents and records with a high level of confidentiality
- Overseeing cultural and teambuilding events to maintain a happy and professional workplace
- Assisting in ad-hoc administrative tasks, as assigned by management
- Fluent in English and French, English being the corporate language and required for both written and spoken internal communication.
OK, I'm interested… is this the job for me?
As an Office Assistant, you have strong sense of customer service and excellent communication skills. When you're faced with a challenge, you're rolling up your sleeves and determining how to solve it. You are also a team player who thrives on working collaboratively with both internal and external teams.
The ideal candidate has:
- At least 1 years of similar administrative experience (candidates with a receptionist or secretarial background are welcome to apply)
- A positive and professional attitude
- Proficiency with Microsoft Office and related technologies
- Excellent command of written and spoken French and English
- Strong initiative and the ability to work independently
- High-level of resourcefulness, confidence, and problem-solving skills
- Organized and meticulous, with proven ability to handle multiple tasks at a time
Benefits we offer:
- Competitive market-based compensation
- Work-life balance through a hybrid working model
- Career progression and internal mobility opportunities
- EUR 1.000,00/Year towards our Tuition Reimbursement Program
- Ticket Restaurants
- Health Insurance
- Employee Referral Program
- Corporate Donation Matching Program
- Company sponsored events / regular team building events
- Access to AvePoint holidays!
- ... and much more!
AvePoint is proud to employ talent from many different backgrounds, experiences, and identities. We believe that diversity and inclusion drives our success and is at the core of how we hire, communicate, and collaborate to deliver value and excellence. We are committed to fostering an environment where people can bring their whole selves to work and feel a sense of belonging, and we continue to work toward creating a workforce that represents the diversity of our customers and communities.
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