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Facilities Coordinator - Real Estate Management Services

Location: Paris, France
Department: Real Estate Management Services
Employment Type: Full-time

Position Overview

We are seeking an experienced Facilities Coordinator to support one of our new transition accounts in Paris. This role is critical in ensuring seamless facility operations while maintaining the highest standards of client satisfaction. The successful candidate will be responsible for comprehensive facility management, from vendor coordination to financial oversight, while building strong relationships with all stakeholders during this transition period.

Key Responsibilities

Vendor Management & Facilities Operations

• Manage and coordinate multiple facility service vendors (cleaning, security, maintenance, catering, etc.)
• Develop and maintain vendor relationships, ensuring SLA compliance and performance standards
• Oversee contract negotiations, renewals, and vendor performance evaluations
• Coordinate preventive and reactive maintenance programs
• Ensure health, safety, and environmental compliance across all facilities

Daily Site Operations

• Supervise day-to-day facility operations and provide on-site presence
• Respond to urgent facility issues and coordinate emergency response procedures
• Manage space planning, moves, adds, and changes (MAC) requests
• Oversee building systems monitoring and maintenance schedules
• Ensure optimal building performance and occupant comfort

Financial Management

• Prepare and manage annual facility budgets and forecasts
• Process and approve vendor invoices, ensuring accuracy and budget compliance
• Track and report on facility costs, identifying cost optimization opportunities
• Prepare monthly financial reports and variance analyses
• Support budget planning processes and capital expenditure requests

People Management

• Lead and develop a small team of facility support staff
• Conduct performance reviews and provide ongoing coaching
• Coordinate training programs and professional development initiatives
• Foster a collaborative team environment focused on client service excellence

Service Optimization & Client Relations

• Continuously assess and improve facility service delivery
• Implement best practices and innovative solutions to enhance operational efficiency
• Maintain regular communication with clients regarding facility performance
• Conduct client satisfaction surveys and implement improvement plans
• Support transition activities and change management initiatives

Required Qualifications

Experience

• Minimum 5 years of experience in corporate real estate services or facility management
• Proven track record in vendor management and contract administration
• Experience in financial management, budgeting, and cost control within facilities
• Demonstrated people management and team leadership experience
• Previous involvement in account transitions or change management preferred

Technical Skills

• Strong knowledge of building systems (HVAC, electrical, plumbing, security)
• Proficiency in CAFM (Computer Aided Facility Management) systems
• Advanced Microsoft Office Suite skills, particularly Excel for financial analysis
• Understanding of health and safety regulations in France
• Knowledge of sustainable building practices and energy management

Language Requirements

• Fluent in French (native or professional level)
• Strong English communication skills (written and verbal)
• Additional European languages are an advantage

Personal Attributes

• Strong analytical and problem-solving capabilities
• Excellent communication and interpersonal skills
• Client-focused mindset with attention to detail
• Ability to work under pressure and manage multiple priorities
• Adaptability and flexibility during transition periods

Education

• Bachelor's degree in Facility Management, Real Estate, Business Administration, or related field
• Professional certifications (IFMA, RICS, or equivalent) preferred
• Relevant technical qualifications in building services are advantageous

What We Offer

• Competitive salary and comprehensive benefits package
• Opportunity to work with a leading global real estate services firm
• Professional development and career advancement opportunities
• Dynamic work environment with international exposure
• Performance-based incentives and recognition programs

Location:

On-site –Paris, FRA

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.