HR Coordinator Group

Department: HR

Position type: Permanent

Location: Europe

DATA4'S MISSION

DATA4 creates Smart & Scalable digital facilities for our customers. Our network of highly connected, resilient and sustainable data center campuses underpins our customers’ digital growth in Europe.

DATA4 Group finances, designs, constructs and operates its own data centers. Delivered through our data center campus model, we provide our customers with secure, scalable and high-performance data hosting solutions.

DATA4 VALUES

At DATA4 we are driven by our values. These are the core of everything we do – from the proactivity we show in delivering great outcomes for our clients, to the responsibility we show as a key contributor to the digital economy. Our three values are:

ABOUT THE ROLE

The HR Coordinator plays a key role in ensuring the smooth execution of HR administrative processes and support the employee lifecycle .This role includes managing personnel records, coordinating onboarding and offboarding, supporting payroll and benefits administration, and ensuring compliance with labor laws and internal policies. The HR Coordinator also contribute to HR reporting, certification standards, and continuous improvement of HR operations.

The HR Coordinator reports to the HR Operations Lead.

RESPONSIBILITIES

Administrative HR support

• Prepare contracts, amendments, standard letters, certificates, and regulatory declarations: probation period renewals and confirmations, work accident declarations.
• Maintain HRIS employee data accuracy and support reporting needs
• Coordinate onboarding and offboarding processes (e.g. induction program, exit interview…)
• Contribute to HR projects aligned with the overall HR strategy.
• Manage employee benefits administration (e.g., health insurance, meal vouchers, retirement plans)
• Process HR-related Invoices

HR Operations & Compliance

• Ensure compliance with labor laws and internal policies.
• Support internal and external audits by preparing required documentation (e.g., for ISO, labor inspections).
• Track and manage employee absences, leaves, and time-off requests.
• Coordinate medical check-ups and workplace safety requirements.
• Assist in the implementation of HR projects and process improvements.

Employee Relations & Communication

• Serve as a point of contact for employee queries regarding HR policies and procedures.
• Support internal communication initiatives.
• Assist in resolving minor employee issues or escalate them to HR Operations Lead and/or HR BP.

RESPONSIBILITES IN TERMS OF IMS CERTIFICATIONS

Respect and enforce certification policies in terms of:

• H&S: Respect and enforce health and safety rules.
• Environment: Respect and enforce environmental policies.
• Information security: Respect and enforce information security policies
• Energy: Respect and enforce the policy of reducing energy consumption.

REQUIREMENTS

Education and experience

• Degree in Human Resources, Business Administration or related field
• At least 2 years of experience in Human Resources administration preferably in an international setting.

Technical skills

• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite – experience with an HRIS is a plus.

• Excellent organisational skills and ability to prioritize effectively
• Able to work to agreed deadlines and targets

• Knowledge of labor law.

• Fluency in English and at least one other European language (e.g. Polish, French, Spanish, Italian or German)

Behavioral

• Strong interpersonal and listening skills.
• Versatility and ability to prioritize tasks.

• Autonomy

• Rigor and methodical approach.

• Discretion and confidentiality in handling sensitive information.
• Cross collaboration and team work